Part-Time Clinic Receptionist

Administrative Assistant
Part-Time Clinic Receptionist

Now Hiring!

Part-Time Clinic Receptionist/Administrative Assistant

This position is perfect for someone needing part-time hours, and who has experience in a medical clinic, customer service, or administrative setting.

Hours: 20 hrs week
Salary: Negotiable
Location: Minneapolis, West Calhoun office

Main job description: To act as front desk receptionist & administrative assistant at mental health clinic.

Duties include:

  • Check-in patients
  • Collect co-payments
  • Track providers schedules & specialty areas
  • Answer phone/check vcmail/relay messages
  • Check & respond to emails
  • Schedule patients
  • Triage patient calls & take messages
  • Provide administrative assistance to providers
  • Immediately alert provider of crises
  • Document patient voicemails & calls in patient records
  • Assist in new patient intake procedures
  • Check patient insurance coverage
  • Answer billing questions
  • Assist with med refill requests
  • Assist with sending prior authorizations
  • Tidy waiting room & supply area
  • Open mail
  • Post patient & insurance payments
  • Prepare & mail bank deposits
  • Scan, fax, upload documents
  • Order & restock office supplies
  • Running occasional errands


  • Keyboarding skills
  • Knowledge of MS Word, Excel
  • Faxing, printing
  • Previous computer entry experience & ability to learn new applications and work processes
  • Good prioritization skills, data entry skills, dependable, & team player
  • Flexible with assignments and able to perform a wide variety of front desk functions
  • Good multi-tasking and critical thinking skills
  • Outstanding interpersonal and communication skills
  • Friendly, respectful, discreet, self-confident
  • Minimum education: Associate’s degree or vocational training certificate


  • Use of Apple computers
  • Familiarity with HIPAA or confidentiality laws
  • Basic medical terminology training and
  • Previous clerical or receptionist experience in a medical or clinic setting

Required license or certification:

  • Driver’s License

We are a private practice mental health clinic specializing in perinatal & reproductive challenges. Many of our patients deal with mental health & emotional issues during pregnancy, postpartum, infertility, & perinatal loss.

To Apply (please email or fax):

• Resumé
• Days & hours of availability
• Hourly wage requirement

Carrie Poehler, Front Desk Manager
Psychotherapy & Healing Associates, Ltd.
Fax: 612-259-7665
3100 West Lake Street, Suite 405
Minneapolis, MN 55416